Collaborate with Project Administration team and Operations team to accomplish the following:
o Set up new projects in QuickBase
o Ensure all necessary project documents are in QuickBase
o Verify bid worksheet, quote and purchase order numbers match
o Review and compare project hours and expenses to budgets
o Manage change orders
o Prepare and submit the closeout package
Accounts Receivable:
o Prepare and submit the invoices
o Collect payments
• Customer:
o Work with the customer to submit and obtain necessary documents and approvals
o Work with the customer to resolve issues and collect payment
• Project Manager:
o Work with the project manager to ensure administrative tasks are completed in a timely fashion
• Project Administration Team:
o Work with the team to ensure equitable work distribution
o Work with the team to cross train and troubleshoot
• Vendors:
o Set up new vendors in QuickBase
o Prepare and submit vendor purchase orders
Performs other duties as assigned
• Visionary for efficiency developments within the company
• Excellent computer skills, ability to learn, adapt and develop customer and company submittal programs
• Self-starter, motivated, problem solver- Proficient in Microsoft Word, Excel and Outlook
• Basic understanding of accounting principles and ability to quickly learn new software
• Daily interaction with Project Administration team, project managers
• Weekly Monday morning training
• Weekly Project Administration team meeting
• Regular one-on-one’s with department manager
• Associate’s degree in related field preferred
• Prior related office experience preferred
Reports to: Project Administration Manager
Sioux Falls, SD Full-Time | Hourly
$22 - $24 per hour
For more information contact Human Resources at ctucker@vikor.com or call (605) 331-6972.